Position Title: Administrative Coordinator
Reports To: Executive Director

Term: Part-Time 15 hours/week until October 2026, with potential for full time
employment.

Position Summary
The Administrative Coordinator provides administrative, operational, , and client support
services for Veronica Archibald Kamik. This role supports the effective daily operations of
the Lodge and as it moves to the delivery of culturally safe, trauma-informed addiction
recovery and aftercare services.
As a key point of contact for clients, visitors, service providers, and community members,
the Administrative Coordinator is responsible for scheduling, accounts payable
processing, facility coordination, meeting support, and administrative record-keeping. The
role works closely with maintenance staff to coordinate site inspections and ensure the
Lodge is prepared for programming, ceremonies, and community events.
The successful candidate will demonstrate professionalism, confidentiality, strong
organizational skills, and an understanding of addiction recovery, mental wellness, and of
an Indigenous land-based healing approach.

Key Responsibilities
Administrative and Operational Support
• Provide administrative support to leadership, program and treatment teams.
• Maintain organized electronic and paper filing systems in accordance with privacy
and confidentiality standards.
• Manage calendars, appointments, and facility bookings and overall schedule.
Facility Coordination
• With Maintenance, ensure pre-program and post-program site inspections to
ensure facility readiness, cleanliness, safety, and operational standards and
communicate priorities to Executive Director.
• Monitor building concerns and arrange repairs, cleaning services, and maintenance
support as required.
• Maintain records of inspections, maintenance requests, repairs, and facility
incidents in partnership with VAK Maintenance.
• Ensure meeting rooms, healing spaces, and program areas are prepared prior to
program delivery.
Financial Administration
• Process accounts including invoices, cheque requisitions, purchase orders, and
expense tracking.
• Maintain accurate records and support reporting as required.
Meeting and Governance Support
• Coordinate and schedule Board of Directors meetings, leadership meetings, and
committee meetings.
• Record accurate meeting minutes and distribute finalized minutes in a timely
manner.
• Maintain professionalism and confidentiality in all communications.

Qualifications
• Diploma or certificate in Office Administration, Business Administration, Health
Administration, or a related field preferred.
• Minimum three years of administrative experience, preferably within healthcare,
social services, addiction treatment, or Indigenous organizations.
• Experience working with First Nation communities or Indigenous organizations is
considered a strong asset.
• Knowledge or interest addiction recovery, mental health, trauma-informed care,
and healthcare environments is required.
• Strong understanding of confidentiality and privacy requirements.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and
PowerPoint.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Valid driver’s licence and ability to travel to the Lodge regularly.
• Ability to work flexible hours when required.
Knowledge, Skills, and Abilities
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated professionalism, discretion, and cultural sensitivity.
• Excellent organizational, time management, and multitasking abilities.
• Strong problem-solving skills with the ability to prioritize competing demands.
• Ability to maintain accurate records and documentation.
• Ability to respond calmly and professionally in sensitive situations.
• Understanding of Indigenous cultures, land-based healing approaches, and
community wellness practices.

Working Conditions
• Office on-site at TTN and treatment centre environment.
• May require occasional evening or weekend work for meetings or program support.
• Combination of desk work, facility inspections, and coordination duties.
Additional Requirements
• Criminal Record Check and Vulnerable Sector Check required.
• Always maintain strict confidentiality.
• Other duties as assigned by leadership.
Submit Letter of Application, Resume and three recent work references (one being
from your most recent supervisor/manager) and must include copies of Certificate(s) of
Qualification no later than: July 9th, 2026
A complete work description is available upon request. Preference and Priority will be given to Taykwa
Tagamou Nation Applicants. We wish to thank all applicants however only those selected for an interview
will be contacted.

By email:
resumes@taykwatagamou.com
By fax: 705-272-5785
By mail: P.O. Box 3310, RR#2,
Cochrane, ON. P0L 1C0